Exam Proctoring
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Exam Proctoring
Proctored exams are tests where students are monitored in some way while taking the exam. Traditionally, proctored exams are done under direct supervision of the instructor or in a testing center and those options are not always feasible or practical.
You have two proctoring options for your students outside of requiring students to physically come to UofL’s campus:
Face-to-face proctoring requires the student to obtain a proctor on their own. The student will take their exam in the presence of the proctor and the proctor will submit the exam back to the instructor.
Face-to-face proctoring allows the student to take exams in a quiet setting at a convenient location instead of coming to UofL’s campus. This process requires the student to obtain a proctor on their own. You will then work directly with the proctor in order to distribute and receive the exam.
What are my responsibilities as an instructor?
PRE-EXAM
- Notify students of the proctored exam requirement prior to registration.
- Include the following statement in both the course listing in the Schedule of Courses and in your syllabus: “This course will have [number of proctored exams/projects] proctored exams. Students may incur a fee depending on the proctor selected.”
- Note: SACS requires students be informed of any fees associated with the verification of student identity, such as proctoring fees, prior to registering for the course.
- Inform students about their responsibilities as listed below. See Student Responsibilities for a complete list.
- Students must identify a suitable proctor according to specific guidelines;
- Students must provide the proposed proctor with the Eligibility and Responsibilities Agreement Form [PDF]. Proctors must complete and submit this form to the Instructor to be approved as a proctor;
- Students must schedule the exam with the proctor or testing center, during the approved exam time frame;
- Students must pay any associated fees with the proctored exam, including the mail tracking fee if required.
- Verify the student’s proctor choice upon receipt of the completed Proctor Eligibility and Responsibilities Agreement Form [PDF] to be completed by the chosen proctor.
- Inform both proctor and student of approval or denial of the proctor. See Securing a Suitable Proctor to learn what qualifies.
- Complete and email your Exam Instructions [PDF] to approved proctors. Send examinations only to the proctor's approved business email address. If the proctor's business email address is a Yahoo, Gmail, Hotmail, or other similar free email address, the student will need to provide documentation that this is the proctor's business email address, such as a business card or letterhead.
- Provide the student with the exam instructions and any additional information your course may require.
- Provide student with the necessary proctor forms (or links to forms) listed below.
- Submit the exam to the proctor along with any specific test-taking instructions, including the Student Code of Conduct – Academic Dishonesty [PDF] documentation.
POST-EXAM
- Determine appropriate action if there is an incident regarding academic integrity;
- Give permission to reschedule the exam if it is to be outside the scheduled exam dates:
- Determine whether the exam can be taken outside the scheduled dates
- Provide access to the exam accordingly
- Provide the student with their grade in a timely manner;
- Keep documentation and paperwork for proctored exams and proctors.
Online proctoring utilizes Respondus Lockdown Browser to monitor your students taking an exam online. The student will take their exam online with Respondus Lockdown Browser/Monitor recording the process.
This option is only available for exams administered online. The process may not be used with paper exams.
What is Respondus Monitor Online Proctoring?
With Respondus Monitor test proctoring, students can take exams and quizzes right from their computers as long as an internet connection, Respondus Lockdown Browser and a webcam are available. Using Lockdown Browser and Monitor allows the student to be recorded while taking the exam. Additionally, Respondus Monitor includes a number of different secure test-taking features, such as a visual identification method and the disabling features such as Printing and using external websites on the computer while the test is in progress.
You must use Respondus Lockdown Browser to enable the Monitor functionality for online proctoring. Please direct your students to download and install the computer file here.
What are my responsibilities as an instructor?
ARRANGING THE PROCTORED EXAM:
- You must include the following statement in your Schedule of Courses course listing as well as your syllabus: “[Indication of the number of exams/projects that will be proctored.] Students may incur a fee depending on whether they already own the required equipment.” SACS requires students to be informed of any fees associated with the verification of student identity, such as the purchase of a webcam;
- Review the Respondus Monitor information Video here:
- Enable the testing feature in your course
- Copy and paste the provided Student Code of Conduct: Academic Dishonesty [PDF] language in the test-taking policy a student will have to read and accept before beginning the test
THE EXAM:
- Load the exam into your Blackboard course.
POST-EXAM:
- Determine appropriate action if there is an incident regarding academic integrity;
- Give permission to reschedule the exam if it is to be outside the scheduled exam dates:
- Determine whether the exam can be taken outside the scheduled dates
- Provide access to the exam accordingly
- Provide the student with their grade in a timely manner.
IMPORTANT!
SACS requires students be informed of any fees associated with the verification of student identity, such as proctoring fees or the purchase of a webcam.
You must include the following statement in your Schedule of Courses course listing, as well as your syllabus:
“[Indicate the number exams/projects that will be proctored.] Students may incur a fee depending on the proctor selected or if a webcam is required.”