Conference and Meeting Facilities
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Event Planning & Support Services > Services
Planning a conference, banquet, company picnic, or corporate event? Let our experienced meeting planners help make it a memorable occasion.
The following services are available at very reasonable costs for any event -- even those held at non-university locations!
Facility Coordination and Program Management
We hope you'll choose the Shelby Campus for your event but if you've chosen another location, we'd still be thrilled to take it from there!
- Planning conference sessions and meal functions
- Assistance with site selection (if necessary) and inspection
- Meeting room configurations
- Catering orders and guarantees
- Lodging negotiations and reservations
- Coordination of transportation and leisure activities
- On-site event management
You won't find a more experienced registration staff in Kentucky. The Delphi Center's registration personnel have hundreds of years of combined service and have registered tens of thousands!
- Creation of web site
- Processing of registrations made via web, mail, fax, or on-site
- Collection of fees
- E-mailing of confirmation, payment receipts and reminders
- Provision and maintenance of Continuing Education Unit (CEU) records
One glitch here can result in disaster! Our staff provides exceptional support to nearly 2000 Delphi Center events each year, so we know how to deal with Murphy's Law!
- Audio-Visual reservations and testing
- Development of instructor/presenter agreements
- Production of presentation slides, handouts, rosters, and name badges
- Administration of needs assessments and program evaluations
- Distribution of conference materials
- Provision of post-conference analysis and evaluation summary
Our marketing and graphic design pros are specialists in promoting seminars, conferences and special events.
- Brochure design, production and mailing services
- Press releases
- Web and e-mail advertising
- Design and production of conference program
Relax and let our expert financial staff handle these details:
- Budget creation, break-even analysis and financial reporting
- Collection of fees from participants (if applicable)
- Negotiations and contracts with presenters, hotels, and other vendors
- Payment of vendor invoices
Our affiliation with the University of Louisville enables us to offer you exclusive services not available from hotels or other providers:
- Assistance with program /curriculum development from our experienced workforce development consultants
- Meeting and conference rooms designed especially for learning
- Incorporation of web-based training/activities into your event's program with the assistance of our instructional technology consultants
